CPSS Information

If you’re retiring, the College of Physicians and Surgeons of Saskatchewan (CPSS) requires you to send them a letter specifying:

  • The date your retirement becomes effective;
  • How to contact you after you’ve retired (address, phone number); and,
  • The location of your patients’ medical records and arrangements you have made for ensuring patients continue to have access to information in their records.

Medical Records

In Bylaw 46, Section 6, the College sets out how you should store medical records after you retire. The CMPA recommends that medical records be retained for 15 years after the last date of service, or 15 years after reaching the age of majority, whichever is later. 

As of May 1, 2005, The Limitations Act extended to 15 years (from two years) the limitation period for launching legal action against a physician. For patients who are minors, the 15-year limitation period begins when they turn 18 (age of majority), which means that the limitation period for any child born after May 1, 2005, will be 33 years.  

College Membership

After you retire, you can continue to have a membership with the College of Physicians and Surgeons of Saskatchewan on an “inactive” basis. Inactive membership does not convey any practice privileges.

Notification of Patients

It is important to notify your patients two to three months before the date you plan to retire. Outlining your date of departure and the procedure whereby patients might obtain a copy of their medical record or transfer a copy of the records to a new attending physician is important. You can notify your patients in one or more of the following ways:

  • Send a letter to each patient
  • Post a clearly visible notice in the office, waiting room, or examination rooms
  • Add a statement to the voicemail of the office or clinic
  • Publish a notice in the local newspaper