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Respecting your privacy and your personal information
The Saskatchewan Medical Association (SMA) respects the privacy of its members and is committed to protecting your personal information. In this privacy statement, "personal information" means information that reveals a distinctive trait about you, helps to identify you and is not available in the public domain.
In order to offer and provide the services and privileges to which members are entitled, the SMA must collect, use and disclose information about its members. As we do so, we make the following commitments:
1. Purposes for collection, use and disclosure
When we collect personal information about physicians, the SMA may use or disclose the information for the following purposes:
To administer, increase opportunities for, or facilitate access to member programs, benefits, services, etc. offered by the SMA
To engage in policy development, advocacy activities or establish funding arrangements
To support the efficient operation of Regional Medical Associations, specialty sections, and some committees of the association
To perform analysis to improve member service and satisfaction
Use of the information for other purposes is strictly prohibited.
2. Limiting collection and use
We will collect only the personal information necessary to fulfill the purposes in section (1). Within the SMA, personal information is accessed only on a need-to-know basis.
We will retain the information for as long as it is needed to fulfill the above purposes. Records are stored, archived or disposed of according to strict standards and schedules.
Except for the purposes above - or where required by law - we will not collect, use or disclose personal information about you without your consent.
5. Limited disclosure with shared privacy standards
We may disclose your personal information to our endorsed service providers (agents) or organizations that provide us with professional, administrative or information processing support services. We do not sell or otherwise share your personal information.
Where your personal information is disclosed, we require the other party(ies) to comply with this commitment statement and with the privacy protection rules it contains, e.g., signing confidentiality agreements.
6. Freedom to challenge
Subject to restrictions required by law, you may withdraw your consent for the collection, use or disclosure of your personal information by the SMA for some or all of the purposes in section (1). You must provide the SMA with reasonable notice in writing of your intention and the details of your withdrawal.
Please note, however, that such a decision may mean that the SMA is constrained in its ability to provide you with some products, benefits or services for which your personal information is required. It's your responsibility to contact the SMA in order to determine how an objection to the collection, use and disclosure of personal information might affect the services supplied.
You are entitled to examine the information we hold about you, subject to the restrictions provided by law. The SMA makes every reasonable effort to ensure the accuracy and currency of your personal information to fulfill the purposes above. Please advise us of changes to your information over time. We will amend the information when you have successfully demonstrated inaccuracy or incompleteness.
You can obtain more information about the SMA's privacy policies and practices by contacting our office.
Please note: Your CMA/SMA membership number is your gateway to many benefits and services. We ask that you guard it carefully and not share it with others.