Online Privacy Policy

The SMA collects three kinds of information from the SMA website: (1) your voluntarily provided personal information; (2) anonymous non-personal information; and (3) “cookie” based information.

1. Personal Information

The SMA does not automatically collect personal information, such as name, home address, home phone number, personal email address, IP address and other personally identifiable information, (“Personal Information”) from visitors of the SMA website. In some instances, the SMA will collect personal information that is voluntarily provided by visitors when they register for access to the “members” section of the SMA website or when members subscribe to or “opt in” to receiving electronic communications such as newsletters, facsimile and email updates and advisories pertaining to the SMA, CMA, the College of Medicine, Regional Health Authorities and the Ministry of Health or when they participate in online discussion forums through the member section. The SMA will collect and use such personal information solely for the purpose(s) disclosed by the SMA before or at the time of collection and only after the visitor or member has voluntarily agreed to such collection and use, by clicking “I agree” on the online form or in writing if registering via faxed or mailed form. All electronic communications from the SMA to its members include instructions on how to discontinue receiving such communications and, except in limited circumstances, members can discontinue such communication at any time. Email addresses and facsimile numbers from members who wish to discontinue receipt of the SMA’s electronic communications will be removed from the SMA’s distribution list and databases.

Personal information that has been collected by the SMA is not disclosed in any identifiable form to any party outside the SMA except for the fulfillment of the specific purposes identified at or before the time of collection. For example, the SMA might disclose limited information in a secure fashion to an independent company to determine the personal well-being of members or the effectiveness of current programs delivered to the SMA membership. At any time, a visitor or member may send an email to privacy@sma.sk.ca to request that their personal information be changed, removed or updated in the SMA’s databases.

Although The SMA is committed to protecting the personal information provided to it by its members in compliance with this online privacy policy, it cannot guarantee the security of information, whether personal or otherwise, that members disclose online to publicly accessible online forums, chat rooms or social media sites.

2. Anonymous Non-Personal Information

When visiting the SMA website, anonymous, aggregated, and non-personal information is automatically collected. Such information may include the length and date of the visit, how the visitor navigated the website, what pages the visitor viewed, the type of browser being used by the visitor, the type of operating system used by the visitor and the domain name of the visitor’s Internet service provider. The SMA uses this anonymous, aggregated and non-personal information to track the success of its website and to tailor the website to meet the needs and interests of its members. This information may be shared with an outside organization or collected on behalf of the SMA to provide these or similar services.

3. Cookie-Based Information

The SMA may use cookies on its website. “Cookies” are pieces of information that a website transfers to a visitor’s hard drive for record keeping and identification purposes. Cookies are used to make the visitor’s use of a website easier by saving visitor preferences and passwords and to gather statistics on the website for further improvement. The SMA does not use cookies for advertising activities or collect personally identifiable information except in connection with a password protected online registration and access to the members site, and then only with the members informed consent. Visitors to the SMA website may visit the website with their cookies turned off to avoid the collection of cookie-based information.

Protection of Members’ Personal Information: The SMA protects the Personal Information it collects with appropriate technological, physical and administrative safeguards to protect it from unauthorized disclosure or use. Access to personal information collected by the SMA is limited to authorized individuals and is stored on its databases, which are protected by firewalls and are password-secured. The SMA retains the personal information only for as long as is required for the purposes identified at the time of its collection and consented to by the visitor providing it or as otherwise required by law. Once personal information is no longer necessary for the purposes consented to by the visitor, it is the SMA’s practice to delete it from its databases or systems or make it anonymous.

Linked Websites: The SMA website may be linked to other websites. These linked websites are not under the control of the SMA and are required to have their own privacy policies. The SMA is not responsible for and shall not be held liable for any procedures, policies or activities of any websites linked to the website.

Consent to Privacy Policy: By visiting and using this website, you are affirming that you understand and agree to how your personal information will be collected, used, disclosed and protected. If you do not agree to this online privacy policy, do not use this website or provide personal information to the SMA. The SMA has a separate but consistent corporate privacy policy regarding its information handling practices for non-web-based interaction with the SMA. If you wish to amend, update or remove the personal information already provided, please contact the SMA at privacy@sma.sk.ca.

Accountability: The SMA takes its commitment to privacy of its members personal information very seriously. From time to time, the SMA may amend or update this online privacy policy to comply with members concerns, best practices and/or the law. The SMA has appointed an individual to act as the SMA’s Privacy Officer and who is responsible for reviewing, approving and administering this online privacy policy and the SMA’s commitments from it. If you have any questions, concerns, or comments, feel free to contact the SMA Privacy Officer at privacy@sma.sk.ca or by telephone at (306) 244-2196 or in writing to Privacy Officer, Saskatchewan Medical Association, 402 - 321A 21st East, Saskatoon, Saskatchewan, S7K 0C1, Canada.


Date last revised: July 3, 2012